Administrative Assistant

COMPANY: Collinsville Chamber of Commerce
JOB TITLE: Administrative Assistant
HOURS Part-Time Hourly Position (4 Days a Week)
Occasional evenings required.
Occasional weekend day or night required.
 
JOB PURPOSE:
The Administrative Assistant assists in all day-to-day operations of the office and brings value to the organization by offering support to the Executive Director and Board of Directors. This position is responsible for many aspects of membership with the Chamber including record keeping, communication, bookkeeping, and some event coordination.
 
DUTIES AND RESPONSIBILITIES The Administrative Assistant position shall maintain a high level of professionalism and perform in a courteous manner while actively promoting the Chamber of Commerce and its member activities. Effective communication with the Executive Director, Board of Directors, Chamber members, and the public is a vital component to the success of this position. This individual will be required to facilitate various office tasks, keep meticulous records, and maintain several communication platforms, all while prioritizing a steady workload.
 
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Answer phone calls and respond to member and public inquiries.
• Help with general office tasks, ordering supplies, filing, light office cleaning etc.
• Update and maintain membership records with accuracy and attention to detail.
• Greet visitors to the office and provide any necessary assistance as possible.
• Assist with planning, scheduling, and executing networking and special events, projects, and initiatives as directed.
• Ability to invoice and receive payments.
• Ability to quickly learn and adapt to the various software and programs used for membership, events, and payments.
• Maintain strict confidentiality and professionalism at all times.
• Assist in preparing the newsletters in Constant Contact.
• Maintain a supportive working relationship with committees, volunteers, and the Board.
• Assist and contribute to managing the organizations social media accounts, website content, and other office communication.
• Other duties as assigned.
• Assistant the Executive Director and Festival Committee’s with any office work needed for the International Horseradish Festival and Italian Fest.

• Prioritize and conduct work activities without supervision and demonstrate strong problem-solving skills.
• Must be able to work at a fast pace and overcome challenges quickly.
• Will be expected to initiate daily, weekly, and monthly repetitive tasks accurately, promptly and without reminder.
• Must work with a strong sense of urgency.
• Display a willingness to make independent decisions, exhibit sound judgment, make timely decisions, and accept responsibility for results.
• Must be a quick and self-directed learner of new concepts, equipment and software used by the Chamber.
• Candidate should have good computer skills and be able to easily adapt to and navigate various digital platforms.

• Ability to lift to 25 pounds.
• Ability to sit at a desk for long periods of time.

• Windows Suite (Word, Excel, Publisher, Outlook)
• Constant Contact internet-based mass communication and event management system.
• Chamber Master.
• Square.
• Facebook and Instagram.
• Google Drive WordPress-Website Platform.
• Reliable transportation and the ability to transport is a must.